On December 16th, the Secretary of State released its final version of regulations intended to implement the major changes in the state Public Records Law enacted by the Legislature during its last session. Chapter 121 of the Acts of 2016 made major changes to the public records statutes which until then had remained substantially unchanged for many years, rendering them very much out of sync with contemporary electronic means of records creation, transmission, use, retention, access, and disposal. Click here to view the full text of the new regulations, which go into effect on January 1st.
Substantively, the new statutory and regulatory provisions govern the process by which state agencies and municipalities respond to and process public records requests, including detailed specifications of the charges that may be imposed on the requester. MMLA and MMA will be co-sponsoring a workshop at MMA’s Annual Meeting & Trade Show on Jan. 21 on the requirements of the law and regulations, as well as best practices that cities and towns can implement to facilitate compliance with the new rules. MMLA is in the process of fashioning informational guidelines for city and town officials including best practice in complying with the revised public records statutes and regulations.